Privacy Policy

Who we are

NYKays Recruitment

Website: www.nykays.co.uk

Email: naz@admin-naz

Last updated: 11th December 2025

Address: Office 46, 37th Floor
One Canada Square
Canary Wharf, London
E14 5DY

Tel: 0207 377 6603

NYKays Recruitment is committed to protecting your personal information and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit our website or engage with our recruitment services.

We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Personal Data We Collect

We may collect and process the following categories of data:

A. Information you provide directly

  • Name
  • Email address
  • Phone number
  • CVs, cover letters, qualifications, and employment history
  • DBS information (if relevant to roles)
  • References and right-to-work documents
  • Messages sent via our contact forms
  • Application details and preferences

B. Information collected automatically

  • IP address
  • Device and browser type
  • Website usage data (pages visited, time spent, clicks)
  • Cookies and tracking data

C. Information from third parties

  • Job boards (e.g., Indeed, Reed, CV-Library)
  • Referees
  • Background check services
  • Previous employers (with your permission)

3. How We Use Your Information

We use your data to:

For Candidates:

  • Register you for work opportunities
  • Assess suitability for roles
  • Share your CV and profile with schools or clients (with your consent)
  • Conduct safeguarding checks (DBS, references, identity, qualifications)
  • Communicate job updates, interviews, or placements
  • Maintain accurate recruitment records

For Clients (Schools & Educational Providers):

  • Provide candidates for roles
  • Manage business relationships
  • Communicate availability, recruitment needs, and service updates
  • Process invoices and payments

General Website & Business Use:

  • Improve our website performance
  • Respond to enquiries
  • Send newsletters or marketing communications (only with consent)
  • Comply with legal and safeguarding obligations
  • Prevent fraud and maintain security

4. Legal Bases for Processing

We process your data under the following legal grounds:

  • Consent – when you submit your CV or opt into communications
  • Contract – when we supply or seek employment opportunities for you
  • Legal obligation – safeguarding checks, tax or employment regulations
  • Legitimate interests – matching candidates to roles, improving services, business administration

5. How We Share Your Information

We may share your data with:

  • Schools, nurseries, and educational institutions (with your consent)
  • Background screening providers (DBS, references)
  • Payroll providers (if you are engaged through us)
  • IT, website, and cloud storage providers
  • Compliance regulators or authorities where legally required

We do not sell your personal information.

6. International Transfers

If personal data is transferred outside the UK, we ensure proper protections through:

  • UK adequacy regulations
  • Standard Contractual Clauses (SCCs)
  • Other lawful safeguards

7. Cookies and Tracking

Our website uses cookies to:

  • Analyse site traffic and usage
  • Improve user experience
  • Support marketing and analytics tools

You may adjust your browser settings to disable cookies.

(If you want a separate Cookies Policy, I can create one.)

8. Data Retention

We retain personal data only for as long as necessary to:

  • Provide recruitment services
  • Meet safeguarding or regulatory requirements
  • Resolve disputes
  • Maintain accurate business records

Candidate records may be held for up to 6 years after last contact (industry standard), unless you request earlier deletion.

9. Your Rights Under UK GDPR

You have the right to:

  • Access your personal data
  • Request correction or updates
  • Request deletion (“right to be forgotten”)
  • Restrict or object to processing
  • Data portability
  • Withdraw consent at any time

To exercise your rights, contact us at:

naz@admin-naz

10. How We Protect Your Data

We use appropriate technical and organisational measures including:

  • Encrypted storage
  • Restricted access to candidate files
  • Secure password-protected systems
  • Regular updates and monitoring
  • Compliance with safeguarding and data-protection frameworks

While we take strong precautions, no online method can be guaranteed 100% secure.

11. Third-Party Links

Our site may contain links to external websites. We are not responsible for their privacy policies or content.

12. Updates to This Policy
We may update our Privacy Policy from time to time. All updates will be posted here with the updated date.

13. Contact Us

For questions or concerns about this Privacy Policy or your data:

NYKays Recruitment Ltd

Website: www.nykays.co.uk

Email: admin@nykays.co.uk

Phone: 02073776603

Address: One Canada Square,